Capability template for marketing and content
Newsletter roundup draft
The newsletter editor hands over the stories picked for this send and gets a draft digest grouped by beat, with a short summary, source line and link for each approved story. Duplicates, corrected stories and incomplete sources are flagged for the editor, who approves any send.
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The outcome
The editor starts the roundup from a finished draft instead of a blank page. Each approved story has a summary of a line or two, written in the publication's voice, with its byline, date and link beside it, and the stories sit under their beats in the order the newsletter uses.
The draft is honest about its own gaps. Two stories on the same decision are marked as possible duplicates. A story that has since been corrected stays out until the editor says what the roundup should do. A story whose text is cut short or whose link is missing is listed, not summarized from a guess. The summaries say what the stories say and nothing more.
Who starts the work, and when
The newsletter editor, or an audience producer working for one, starts it when the week's or day's coverage has been selected and the stories are ready to be summarized. The editor reads the draft and the check, settles each question, and decides what goes out. Someone on the team sends it from the publication's own email tool.
What they supply
- The roundup settings: the newsletter's name, the send date, who approves it and who sends it.
- The story index, one row per selected story: an identifier, the headline, the beat, the byline, the publication date, the link, its status (approved, corrected, held or withdrawn) and any note about reuse. If the columns are named differently, the assistant stops and asks.
- The text of each story, as published, labelled with its identifier.
- The publication's voice: a short note or two or three sample items, and the newsletter's format and beat order.
- The editor's priority notes: the lead story, anything to rank first and anything to leave out.
Nothing is connected to your publishing system or email tool. A person pastes everything in.
What comes out
- A roundup check for the editor: the questions to settle before the send, and every story left out of the draft with the reason and what would bring it in.
- A draft digest: an optional lead story, then the beats in order, each story with its headline, summary, identifier, byline, date and link. It is marked not ready while anything is unsettled.
The digest adds no claim beyond the stories. The assistant sends nothing and schedules nothing.
An invented example
Illustrative example with invented data. The Marrowfield Courier is an invented local news publication in an invented town. Its stories, people, companies and links are invented too, and the links point nowhere real. Priya, the newsletter editor, sends a Friday digest of the week's coverage. On Thursday 12 November 2026 she gives the assistant everything below, in full, and gets back the roundup check and the draft that follow.
What Priya supplied
1. Roundup settings
Newsletter: The Marrowfield Courier, Friday digest
Today: Thursday 12 November 2026
Send date: Friday 13 November 2026
Approver: Priya (newsletter editor)
Sent by: Marcus (audience producer), once Priya approves
Window: default (published 6 November to 13 November 2026, inclusive)
Item limit: 8. Summary limit: 40 words. Minimum story text: 40 words.
2. Newsletter format and voice
Beat order: Council, Schools, Business, Sport, Arts.
Each item: the story's headline, a summary of one or two sentences, then a
source line with story id, byline, date and link. A lead story, if named,
comes first, above the beats.
Voice: plain words, short sentences, no exclamation marks. We write
"council", never "local authority". Numbers as figures (cardinals; "fourth" stays a word).
Sample item: "The library on Harlow Road will open on Sundays from the new
year. The council said staffing comes from existing budgets."
3. Editor's priority notes
Lead with the bus shelter contract (S1). Keep Sport to one item.
4. Story index
story_id,headline,beat,byline,published,link,status,reuse_note
S1,"Council approves $286,000 bus shelter contract",Council,Hana Whitlock,2026-11-09,https://example.org/courier/bus-shelter-contract,approved,
S2,Council votes to replace Quay Road bus shelters,Council,Joel Brandt,2026-11-09,https://example.org/courier/quay-road-shelters-vote,approved,
S3,Harlow Road Library to open on Sundays,Council,Hana Whitlock,2026-11-10,https://example.org/courier/harlow-library-sundays,approved,
S4,School board delays Eastgate roof repair vote,Schools,Joel Brandt,2026-11-11,https://example.org/courier/eastgate-roof-vote,corrected,"Corrected 12 Nov: the first estimate is $410,000, not $140,000."
S5,Marrowfield High wins regional science prize,Schools,Nia Castellan,2026-11-12,https://example.org/courier/science-prize,approved,Photo supplied by a parent; newsletter use not agreed.
S6,Oven Row to close two shops on 31 December,Business,Nia Castellan,2026-11-10,https://example.org/courier/oven-row-closures,approved,
S7,Harbour Market adds Thursday evening hours,Business,Hana Whitlock,2026-11-06,https://example.org/courier/harbour-market-winter,approved,
S8,Rovers beat Eastfield 3-1 at home,Sport,Joel Brandt,2026-11-08,https://example.org/courier/rovers-eastfield,approved,
S9,Winter lantern festival programme announced,Arts,Nia Castellan,2026-11-12,https://example.org/courier/lantern-festival,approved,
S10,Quay Road pool reopens after repairs,Council,Hana Whitlock,2026-10-28,https://example.org/courier/quay-road-pool,approved,
5. Story text, as published
S1
Marrowfield council voted 7 to 2 on Monday to award the bus shelter contract to Contractor A, at a cost of $286,000. Twelve shelters will be replaced along the Quay Road route, starting in February. Two councillors voted against, saying the cheaper bid should have been taken. The work is expected to take four months.
S2
A split council on Monday approved a $286,000 deal to replace bus shelters along Quay Road. Seven councillors backed the contract and two opposed it. Council officers said the new shelters will have lighting and real-time arrival screens. Installation is planned to begin in February.
S3
Harlow Road Library will open on Sundays from 6 December, from 11 am to 3 pm, the council announced on Tuesday. The change follows a 12-week trial in the summer. Staffing for the extra day comes from the existing library budget, a council spokesperson said. Borrowing and computer use will both be available.
S4
The school board on Tuesday put off a vote on repairing the roof of Eastgate Primary until its December meeting. Members asked for a second estimate. The first estimate puts the cost at $140,000. The board chair said the roof leaks in two classrooms.
S5
Marrowfield High School's science team won the regional prize on Saturday with a project that filters microplastics from washing-machine water. Five students entered. The team goes to the state final in March. Teacher Mr Alvarez said the students built the first version in the school workshop over two terms.
S6
Oven Row, a bakery chain with six shops in the county, will shut its Mill Lane and Station Parade branches on 31 December. Four shops will carry on trading. A company statement says staff at the two closing branches have been offered work at other shops. The Mill Lane branch opened in 2011.
S7
Harbour Market will open on Thursday evenings through the winter, with stalls trading from 4 pm to 8 pm from 19 November to 25 February. The market manager said 22 traders have signed up so far. Hot food stalls will be placed under the covered section.
S8
Marrowfield Rovers beat Eastfield 3 to 1 at home on Saturday, with two of the goals coming in the second half. The win lifts Rovers to fourth in the table, two points behind the leaders. Their next match is away at Dunmore on 21 November.
S9
The programme for this year's Marrowfield Winter Lantern Festival has been announced, with events across
S10
The Quay Road swimming pool will reopen on 2 November after eight weeks of repairs to its filtration system. Lane swimming will be available from 6 am on weekdays. The council said family sessions return the following week, and the changing rooms have been refitted.
What the assistant returned
ROUNDUP CHECK: The Marrowfield Courier, Friday digest
For: Priya (newsletter editor). Send date: Friday 13 November 2026. Sent by: Marcus (audience producer).
Prepared 12 November 2026 from 10 index rows, 10 story texts, the format and voice notes and the priority notes. Window: 6 November to 13 November 2026.
Stories in the draft: 7 of a limit of 8.
To settle before this goes out: 5
1. S1 and S2 (Council) both report the 9 November council vote on the Quay Road bus shelter contract. Both are in the draft, each marked as a possible duplicate. S1 names the contractor and the work period; S2 gives the lighting and arrival screens. Should the roundup carry one of them, or both?
2. S4 (Schools) has status "corrected". The note reads: "Corrected 12 Nov: the first estimate is $410,000, not $140,000." The text supplied still says $140,000. Can you send the corrected text, and should the roundup show the correction line?
3. S5 (Schools) has a reuse note: "Photo supplied by a parent; newsletter use not agreed." The draft carries no photo. Can the item run as summarized?
4. S9 (Arts) has 15 words of text, ending after "events across". Can you send the full story?
5. S10 (Council) was published 28 October 2026, before the window opens on 6 November. Should it run in this roundup?
Left out of the draft: 3
- S4 (Schools, corrected): status is corrected. Stays out until question 2 is answered.
- S9 (Arts, incomplete): text is shorter than the minimum of 40 words and ends mid-sentence. Stays out until the full text arrives (question 4).
- S10 (Council, outside the window): published before 6 November 2026. Stays out unless you say it should run (question 5).
NOT READY TO SEND: 5 items to settle.
THE MARROWFIELD COURIER: Friday digest, 13 November 2026
DRAFT. NOT READY TO SEND: 5 items to settle (see the roundup check).
In this roundup: 7 stories. Lead 1, Council 2, Schools 1, Business 2, Sport 1, Arts 0.
LEAD STORY
Council approves $286,000 bus shelter contract
On Monday council voted 7 to 2 to give Contractor A a $286,000 contract to replace 12 shelters on the Quay Road route. Work starts in February and is expected to take 4 months.
S1 · Hana Whitlock · 9 November 2026 · https://example.org/courier/bus-shelter-contract
POSSIBLE DUPLICATE OF S2
COUNCIL
Harlow Road Library to open on Sundays
From 6 December Harlow Road Library will be open on Sundays, 11 am to 3 pm, after a 12-week trial this summer. A council spokesperson said staffing for the extra day comes from the existing library budget.
S3 · Hana Whitlock · 10 November 2026 · https://example.org/courier/harlow-library-sundays
Council votes to replace Quay Road bus shelters
A split council backed the $286,000 contract on Monday, with 7 councillors in favour and 2 against. Officers say the new shelters will include lighting and real-time arrival screens, and installation is due to begin in February.
S2 · Joel Brandt · 9 November 2026 · https://example.org/courier/quay-road-shelters-vote
POSSIBLE DUPLICATE OF S1
SCHOOLS
Marrowfield High wins regional science prize
On Saturday the Marrowfield High School science team took the regional prize for a project to filter microplastics out of washing-machine water. The team, which entered 5 students, goes on to the state final in March.
S5 · Nia Castellan · 12 November 2026 · https://example.org/courier/science-prize
CHECK PERMISSION: Photo supplied by a parent; newsletter use not agreed.
BUSINESS
Oven Row to close two shops on 31 December
On 31 December Oven Row will close the Mill Lane and Station Parade branches; its other 4 county shops stay open. The company says staff at both branches have been offered work elsewhere in the chain.
S6 · Nia Castellan · 10 November 2026 · https://example.org/courier/oven-row-closures
Harbour Market adds Thursday evening hours
From 19 November to 25 February Harbour Market will trade on Thursday evenings, between 4 pm and 8 pm. The manager says 22 traders have so far signed up, and hot food stalls will be under cover.
S7 · Hana Whitlock · 6 November 2026 · https://example.org/courier/harbour-market-winter
SPORT
Rovers beat Eastfield 3-1 at home
Marrowfield Rovers won 3 to 1 at home against Eastfield on Saturday, with 2 goals after the break. They are now fourth, 2 points behind the leaders, and play away at Dunmore on 21 November.
S8 · Joel Brandt · 8 November 2026 · https://example.org/courier/rovers-eastfield
ARTS
Nothing selected for this edition.
Draft for Priya (newsletter editor) to approve. Nothing has been sent or scheduled.
Every summary traces to the story text supplied under its identifier, and every date, figure and link is copied from the index or the text. The assistant sent nothing, scheduled nothing and changed no story.
Where it fits
- Marketing and content: the editor or audience producer who turns the week's output into one message to readers.
- Media and entertainment: newsrooms and publishers with a daily or weekly digest of their own coverage.
- Marketing and advertising: agencies and in-house teams that run a newsletter for a client's published content.
- Nonprofits: organizations that send supporters a digest of their reports and stories.
- Growth & scaling: the point where a newsletter that one person wrote by hand needs a steadier routine.
- Established businesses: a digest that has run for years and deserves a consistent shape.
What has to change for your company
Name the editor who approves each send and the person who sends it. Fix the beat order and the shape of an item. Put two or three sample items in the publication's voice into the instructions so the summaries sound like you. Set the date window, the length limit for a summary, the item limit and the minimum story text that counts as complete. Decide what your story index calls each status and how your team records a reuse note, for example for wire copy, freelance work or a licensed photo. It runs in ChatGPT, Claude, Copilot or Gemini; decide which stories and notes the assistant may be given.
What has been checked
Fully Powered AI wrote this capability template. It was editorially reviewed on 10 November 2026. It was tried on its invented example on 10 November 2026 in two runs in Claude; the record of the second is published with it. It has not yet been tested in a client environment. It has not yet been tested as a packaged version in ChatGPT, Claude, Copilot or Gemini.
Testing in your environment means running it on two or three past roundups you already sent, plus hard cases written in advance: two stories on the same event, a story corrected after publication, a story with a missing link, a story with a reuse note, a story older than the window. The editor checks every summary against its story before anyone relies on it. Pilot acceptance-test preparation sets those cases up, and what we test before we call an AI workflow ready describes the record we keep.
The full capability template
Everything above is the outline. The complete capability template is the working version: the roles, the inputs, the procedure, the exceptions and stop conditions, the output format, the reviewer checklist, the acceptance tests, the instructions for an AI assistant and what to customize for your company. It comes with a download and the link to its folder in Fully Powered’s public repository.
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Next step
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