AI workflows for privacy.

Handling personal data lawfully: data maps, requests from individuals, and privacy reviews.

Who does this work

  • Privacy officer
  • Data protection officer
  • Privacy analyst

2 workflow templates ready to adapt, and 8 workflows identified.

Updated

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Examples of the workflows identified
  1. Check a request for personal records before it is routed
  2. Check the scope of a data portability exportIllustrative
  3. Draft the personal data inventory for a processIllustrative
  4. Draft the response to a privacy requestIllustrative
  5. Keep the incident decision record tied to evidenceIllustrative

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Draft the personal data inventory for a processGives the privacy lead a draft map of data categories, purposes, systems, recipients and unknown flows for one business process.Illustrative · not built yet
Keep the incident decision record tied to evidenceGives the response team a running record of facts, timestamps, actions, decisions and open questions during a data incident.Illustrative · not built yet
Prepare a privacy audit planGives the audit lead a draft scope, evidence request list and proposed sampling and test steps for a defined review.Illustrative · not built yet
Prepare the privacy program reviewGives the privacy owner a draft report of request handling, overdue actions, evidence gaps and changes in recorded risk for the period.Illustrative · not built yet
Take in a supplier's incident noticeGives the response team a factual intake of a supplier-reported incident: reported scope, times received, contract references and unanswered questions.Illustrative · not built yet

Privacy requests

Check a request for personal records before it is routedWorkflow template
Check the scope of a data portability exportIllustrative · not built yet
Draft the response to a privacy requestIllustrative · not built yet

Workflow templates

Teaching tool vendor data questionsBefore a school or college adopts a teaching tool that would handle student or staff information, the privacy or procurement lead gets a scoped question pack on data flows, access, retention and subprocessors, with each supplied vendor document mapped to the questions and the gaps listed.Workflow templateRecords request preparation checkWhen a request for copies of records arrives, the records officer gets a checklist: what the request asks for, what the supplied authorization documents say, who the copies would go to, each set against the practice's own release procedure, with every gap listed. A person decides what, if anything, is released.Workflow template

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Where to go next

All of compliance, risk and privacyEvery area of the function, with workflow templates and examples.Map your team in the PlannerPut this work in your plan, with the roles that do it.

Within privacy

Other areas of compliance, risk and privacy