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Solutions/Functions/Legal and contracts/Litigation and disputes/Discovery and legal holds

AI workflows for discovery and legal holds.

Preserving records when a dispute starts and managing what is produced, withheld and still owed in discovery.

Who does this work

  • Litigation paralegal
  • Discovery coordinator
  • Litigation support manager

4 workflow templates ready to adapt, and 5 workflows identified.

Updated 12 November 2026

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Examples of the workflows identified
  1. Check the privilege log metadata
  2. Index a received document production
  3. Prepare the record-preservation checklist
  4. Track discovery responses and promised supplements
  5. Check a discovery response package's service paperworkIllustrative

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Check the privilege log metadataA checklist of document IDs, participant roles, attachment links and incomplete entries for a draft privilege log. Prepares work for a lawyer. Not legal advice.Workflow templateIndex a received document productionA document index with factual summaries, Bates references, related records and missing attachments for a production received in discovery. Prepares work for a lawyer. Not legal advice.Workflow templatePrepare the record-preservation checklistA draft hold notice and task record of custodians, systems and acknowledgements for a matter. Prepares work for a lawyer. Not legal advice.Workflow templateTrack discovery responses and promised supplementsA request-by-request tracker of discovery responses, production references, agreed supplements and open commitments. Prepares work for a lawyer. Not legal advice.Workflow template
Check a discovery response package's service paperworkA checklist linking each discovery response to its signature pages, signer roles, recipients and proof of service.Illustrative · not built yet

Workflow templates

Discovery requests and commitments registerThrough discovery, the litigation paralegal keeps one register for the handling attorney: each request and its response in the exact words served, the Bates ranges produced against it, every supplement promised in correspondence with its date as written, and the promises now overdue. The attorney decides what it means. Prepares work for a lawyer. Not legal advice.Workflow templateDocument production index and summariesFrom a production review counsel has cleared, the paralegal prepares a draft for that counsel: an index of every document by Bates range, a short summary of each, every statement cited to its Bates page, missing documents and differing passages listed, and anything matching counsel's screen list held by number only. Prepares work for a lawyer. Not legal advice.Workflow templateLegal hold custodian trackerOnce counsel has issued a legal hold, your legal operations lead keeps one tracker for counsel: every custodian and system in counsel’s scope, who has acknowledged and who is overdue, who has left or changed role, the refresh date counsel set, and reminders copied from counsel’s own text for a person to send. Prepares work for a lawyer. Not legal advice.Workflow templatePrivilege log entry checkBefore a draft privilege log goes to review counsel, the paralegal gets an entry-by-entry check against counsel’s approved format and role map, and a list of logged documents’ attachments with no entry. It checks metadata only: review counsel makes every privilege call and writes or approves every description. Prepares work for a lawyer. Not legal advice.Workflow template

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Tell us the discovery and legal holds work you need and the team that does it, and we build the workflow with you from your own procedures.

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Related reading

  • ArticleA workflow, an automation tool or an agent: what this piece of work needsAn automation tool moves data, an agent acts alone, a workflow carries your team’s judgment. One signed contract three ways, and five questions to choose.Read
  • ArticleWhat happens on a fit call, and what you leave withA 30-minute fit call is the first working session in your plan: your teams laid out, their repeated work marked, a named next step. No card needed.Read
  • ArticleYour current AI platform, specialist software or a built workflow: how to chooseCompare three routes for one client-status update: your AI platform as it comes, specialist software or a built workflow. Criteria and a checklist.Read
  • ArticleA plan before agents: decide what each team should do with AI firstPlan by team before you buy or build agents: about five workflows for each team, the work between teams, the roles that do it, one owner each and what to build first.Read

Where to go next

All of litigation and disputesThe broader area this belongs to, with its workflows.All of legal and contractsEvery area of the function, with workflow templates and examples.Map your team in the PlannerPut this work in your plan, with the roles that do it.

Also within litigation and disputes

  • Legal research

Other areas of legal and contracts

  • Contract administration
  • Contract review and drafting
  • Contracts
  • Employment legal matters
  • Intellectual property
  • Legal operations
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