AI workflows for scheduling and dispatch.

Planning who and what goes where and when: production schedules, dispatch, shifts and handovers.

Who does this work

  • Dispatcher
  • Scheduler
  • Production planner

4 workflow templates ready to adapt, and 5 workflows identified.

Updated

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Examples of the workflows identified
  1. Brief a missed dock appointment
  2. Prepare the room-turn priority list
  3. Prepare the shift handover brief
  4. Rebuild the production schedule
  5. Coordinate a group excursion itineraryIllustrative

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Brief a missed dock appointmentGives the dispatch supervisor each arrival time reported, the receiving cutoff, the appointment record and the questions to decide when reports disagree.Workflow templatePrepare the room-turn priority listGives the housekeeping supervisor the day's rooms to turn in priority order with inspection status, holds and status conflicts as questions.Workflow templatePrepare the shift handover briefGives the incoming shift a brief of open issues, recent history, watch items and named follow-up owners.Workflow templateRebuild the production scheduleDrafts a build schedule from open orders, work-centre capacity and materials, listing every overload and shortage for the planner.Workflow template
Coordinate a group excursion itineraryGives the concierge or tour team a draft itinerary and resource checklist with confirmed guide and vehicle availability.Illustrative · not built yet

Workflow templates

Missed dock window recovery briefThe dispatch supervisor gets one brief when a truck misses its dock appointment and the reports disagree: each stated arrival time, the receiving cutoff, the appointment record and the questions that need a decision. It contacts no one and books nothing.Workflow templateProduction schedule rebuildWhen orders or forecasts change, the production planner gets a draft build schedule from open orders, work-centre capacity and material availability, with every overload and shortage listed, not quietly fixed. The planner checks feasibility and approves the changes.Workflow templateRoom turn priority listEach morning the housekeeping supervisor gets one worklist of the rooms to turn, in the property's own priority order, with rooms awaiting inspection marked and every conflict in status written as a question. It inspects nothing and assigns nobody.Workflow templateYard shift handover briefThe outgoing yard or warehouse lead hands the incoming lead one brief: where each trailer stands, how long it has been on site, which dock issues are open and who follows up on each. No trailer is moved and no appointment is changed.Workflow template

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Where to go next

All of operations and process improvementEvery area of the function, with workflow templates and examples.Map your team in the PlannerPut this work in your plan, with the roles that do it.

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