AI workflows for construction and design coordination.

Coordinating designers, consultants and builders on a project: drawings, RFIs, submittals and preconstruction.

Who does this work

  • Design coordinator
  • Construction coordinator
  • Preconstruction manager

6 workflow templates ready to adapt, and 7 workflows identified.

Updated

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Examples of the workflows identified
  1. Consolidate the punch list
  2. Keep the design assumption change register
  3. Keep the discipline interface issue register
  4. Prepare an RFI review package
  5. Review look-ahead constraints before the coordination meeting

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Consolidate the punch listOne punch list grouped by location and trade, with duplicates merged, photos attached and a proposed follow-up date for each open item.Workflow templateKeep the design assumption change registerA sourced register of changed client criteria or design assumptions, the requirements each touches and what still needs confirmation.Workflow templateKeep the discipline interface issue registerA register of conflicts between design disciplines linked to clash results and model revisions, with an owner and decision for each.Workflow templatePrepare an RFI review packageOne packet per request for information with the question, the drawing revisions and specification extracts it touches, earlier responses and open questions, routed to a reviewer.Workflow templateReview look-ahead constraints before the coordination meetingA brief setting each activity planned for the next weeks beside what could hold it up: trade overlaps, predecessors, approvals, deliveries and open RFIs.Workflow templateReview the submittal registerA register of required submittals with what has arrived, review status, missing documents and long-lead items at risk.Workflow template
Map tenant improvement responsibilitiesA sourced matrix of who owes each plan, approval, deadline, allowance record and closeout deliverable for a tenant build-out.Illustrative · not built yet

Workflow templates

Design assumption change registerWhen client criteria or design assumptions change, the project engineer gets one sourced register: what changed, which recorded requirements it touches, how firm each source is, and what still needs confirmation. No design basis is altered.Workflow templateDiscipline interface issue registerAfter a coordination meeting exposes conflicts between disciplines, the design coordinator gets one register: each conflict from the minutes, linked to the clash-export rows and model revisions involved, with the lead who owns each system and the decision still needed. Nothing is resolved.Workflow templatePunch list consolidationThe site manager gets the punch list for the next closeout walk as one list grouped by location and trade, with repeated entries merged, photographs attached and a proposed follow-up date for each open item. Nothing is assigned, closed or accepted.Workflow templateRFI review packageThe project engineer gets one packet for each request for information: the register entry, the question word for word, the drawing revisions and specification extracts it touches, earlier responses, and a numbered list of what is unresolved. No answer is proposed.Workflow templateSubmittal register reviewThe project engineer gets one register of every required submittal: what has arrived, the review status as recorded, the documents still missing and the long-lead items at risk against the date each order must be placed. Nothing is routed, accepted or ordered.Workflow templateThree-week look-ahead constraint reviewBefore the coordination meeting, the superintendent gets a brief that sets each planned activity of the next three weeks beside what could hold it up: trades sharing an area, unfinished predecessors, open approvals, late deliveries and unanswered RFIs. The superintendent confirms the sequence and assigns the follow-up.Workflow template

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