AI workflows for interviews and scheduling.

Planning interviews and scorecards, booking candidates and panels, running the debrief and improving the process after each round.

Who does this work

  • Recruiting coordinator
  • Recruiter
  • Hiring manager

3 workflow templates ready to adapt, and 4 workflows identified.

Updated

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Examples of the workflows identified
  1. Build the interview plan and scorecard
  2. Find workable meeting times and confirm attendees
  3. Review the interview process after a hiring round
  4. Prepare the interview panel debriefIllustrative

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Build the interview plan and scorecardSets the criteria and what good evidence looks like, gives each interview a distinct job with the same questions for every candidate, and provides blank scorecards.Workflow templateFind workable meeting times and confirm attendeesLines up attendees' or candidates' offered times across calendars and time zones, proposes workable slots or a moved time, and drafts the confirmations, change notices or availability requests.Workflow templateReview the interview process after a hiring roundFinds questions that gave no usable evidence, uncovered competencies and inconsistent rubric use, and proposes revisions.Workflow template
Prepare the interview panel debriefBuilds an evidence table from interviewers' independent notes against the rubric, with disagreements and unanswered criteria kept apart.Illustrative · not built yet

Workflow templates

Interview plan and scorecardBefore the first interview, the hiring manager and every interviewer share one plan: the criteria the role needs, the same questions in the same order for every candidate, and a blank scorecard each person fills in alone. It rates no one. People make every decision about a candidate.Workflow templateInterview process review after a hiring roundAfter a hiring round closes, the recruiting lead gets a review of the interview process: questions that gave no usable evidence, competencies nobody covered, inconsistent rubric use, and revisions to approve before the next search. It reviews the process only; no candidate is assessed.Workflow templateInterview scheduling and candidate confirmationFor candidates your team has already chosen to interview, the recruiting coordinator gets one scheduling sheet that lines up each candidate's offered times, in their own time zone, with the interviewers' free time, plus a ready confirmation or availability request for each. A person sends every message and invitation.Workflow template

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Where to go next

All of recruiting and hiringEvery area of the function, with workflow templates and examples.Map your team in the PlannerPut this work in your plan, with the roles that do it.

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