AI workflows for accounting.

Keeping the books accurate and closing each month: reconciliations, accruals, journal entries and financial statements.

Who does this work

  • Controller
  • Accounting manager
  • Staff accountant

7 workflow templates ready to adapt, and 14 workflows identified.

Updated

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Examples of the workflows identified
  1. Check the fixed asset register against its evidence
  2. Explain production cost variances
  3. Match the rent roll to lease abstracts
  4. Prepare and track the month-end close checklist
  5. Prepare journal entries with their support

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Match the rent roll to lease abstractsGives the property accountant the differences between the rent roll and the lease abstracts, unapplied amendments and fields that could not be compared.Workflow templatePrepare the restricted gift rollforwardGives the finance lead a schedule for one restricted fund: opening balance, gifts, coded expenditure, releases and the unresolved difference.Workflow template
Assemble the support for the asset retirement provisionGives the accountant an asset-level schedule linking removal and restoration estimates, ownership shares, expected dates and funding to the provision.Illustrative · not built yet
Check cost coding against the grant allocation basisGives the finance lead an exception schedule comparing how costs were coded with the approved allocation basis and award budgets.Illustrative · not built yet
Prepare a lease change for lease accountingGives the lease accounting reviewer a comparison of old and new lease terms and the inputs to recalculate.Illustrative · not built yet

Account reconciliations

Check the fixed asset register against its evidenceWorkflow templateReconcile a supporting schedule to the general ledgerWorkflow template

Cost accounting

Explain production cost variancesWorkflow template
Review the inventory valuationIllustrative · not built yet

Month-end close

Prepare and track the month-end close checklistWorkflow templatePrepare journal entries with their supportWorkflow template
Draft the financial statements from the trial balanceIllustrative · not built yet
Prepare month-end accrualsIllustrative · not built yet
Prepare the subscription revenue close packetIllustrative · not built yet

Workflow templates

Rent roll to lease abstract matchYour property accountant gets the rent roll checked against the verified lease abstracts and amendments, unit by unit: rent, area, commencement and expiration, with every difference listed for review. It compares supplied fields only and corrects nothing.Workflow templateRestricted gift rollforwardThe finance lead gets a working schedule for one named restricted fund: opening balance, recorded gifts, coded expenditure and closing balance, with every unresolved difference listed from the gift agreement summary and the ledger detail. Nothing is posted.Workflow templateAsset register to invoice reconciliationWhen new equipment, transfers or retirements must reach the reporting pack, the asset accountant gets a proposed register update matched to purchase records, commissioning evidence and the ledger, with duplicate IDs, unmatched invoices and uncertain in-service dates listed.Workflow templateClient schedule to ledger reconciliationWhen a client's subledger schedule and trial balance disagree, the responsible accountant gets one worksheet: both balances proved, every timing difference and unexplained entry listed, and the next step for each. Nothing is posted; every explanation waits for a person.Workflow templateProduction cost variance sheetAt period close the plant controller gets one sheet that separates material, labor and overhead differences from standard, by order and by product, with missing actuals and changed standards flagged. Each difference is a question for operations, never a cause.Workflow templateJournal entry preparationAt month end, your bookkeeper hands the controller every proposed journal entry ready to review: balanced lines on accounts from your own chart, the arithmetic and the document behind each amount, whether it reverses, and who approves it. Nothing is posted until a person approves.Workflow templateMonth-end close checklistBefore the month ends, your controller holds the whole close on one page: every task with its owner, its date and what it waits on, the chain that sets the close date, and each gap already written as a question. Entries are prepared for approval, never posted.Workflow template

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