AI workflows for accounts payable.

Paying suppliers correctly and on time: invoice checks, approvals, payment runs and vendor questions.

Who does this work

  • Accounts payable clerk
  • Accounts payable specialist
  • Accounts payable manager

4 workflow templates ready to adapt, and 6 workflows identified.

Updated

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Examples of the workflows identified
  1. Check a provider's bill against the agreed rates
  2. Check a subcontractor pay application
  3. Prepare the creator commission statement
  4. Prepare the supplier payment run
  5. Match a supplier invoice to the order and receiptIllustrative

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Check a provider's bill against the agreed ratesChecks a provider's invoice or statement (bank, marketplace, carrier, outside counsel) line by line against the agreed rates and the work or shipments recorded, and lists the charges to query.Workflow templateCheck a subcontractor pay applicationGives the project accountant a line-by-line comparison of the pay application with the schedule of values, previous billing, approved changes and progress evidence.Workflow templatePrepare the creator commission statementGives the finance lead a draft statement of what each creator or affiliate earned under the program rules, with exclusions and a payout list.Workflow templatePrepare the supplier payment runGives the approver a proposed payment run with stopped and held bills, credits, discounts and the cash line, tied out.Workflow template
Match a supplier invoice to the order and receiptGives the payables reviewer an invoice comparison against the order or agreement and the delivery evidence, with price, quantity, duplicate and approval exceptions.Illustrative · not built yet
Pre-check expense claims before approvalLists claim lines with missing receipts, payment method or coding issues, and flags reimbursable against billable items for the approver.Illustrative · not built yet

Workflow templates

Carrier freight invoice checkThe freight auditor gets a carrier invoice checked line by line against the shipment export and the rate confirmation: duplicate lines, rate differences and extra charges with no delivery or waiting-time record, each tied to its shipment. Accounts payable decides what to pay or dispute.Workflow templateCreator commission statementEach month, the finance lead gets a draft statement of what every creator has earned, worked from the store's orders export: commission under the programme's rules, flat fees, amounts carried under the minimum, and a payout list. A person approves it; finance pays.Workflow templatePay application line checkBefore a progress billing goes on, the project accountant has every line compared with the schedule of values, the last certificate, the approved changes and the evidence supplied, with each arithmetic difference listed. The authorized certifier decides payment; nothing is certified.Workflow templateSupplier bill review and payment-run preparationBefore each payment run, the person who approves it gets one sheet: every supplier bill checked against its purchase order and what was received, duplicates and changed bank details stopped, credits shown, and a proposed run with its total. Nothing is paid until a person approves.Workflow template

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Where to go next

All of finance and accountingEvery area of the function, with workflow templates and examples.Map your team in the PlannerPut this work in your plan, with the roles that do it.

Other areas of finance and accounting

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