AI workflows for bookkeeping.

Recording day-to-day transactions and keeping the ledgers current, often for a small business or its owner.

Who does this work

  • Bookkeeper
  • Accounting clerk
  • Accounts assistant

2 workflow templates ready to adapt, and 5 workflows identified.

Updated

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Examples of the workflows identified
  1. Reconcile cash accounts to the ledger
  2. Reconcile sales to payment settlements and deposits
  3. Code uncategorized bank and card transactionsIllustrative
  4. Match card transactions to receipts and chase the missing onesIllustrative
  5. Review the ledger for miscoding and duplicates before a period closesIllustrative

The workflows identified

Marked illustrative: an example of the work, identified, with no workflow template yet.

Reconcile cash accounts to the ledgerGives the accountant a reconciliation of bank or cash records to the ledger with matched pairs, aged open items and entries to prepare.Workflow templateReconcile sales to payment settlements and depositsGives the bookkeeper a reconciliation of recorded sales, refunds and fees to each payment settlement and bank deposit, with unexplained differences.Workflow template
Code uncategorized bank and card transactionsProposes an account and tax code for each uncategorized transaction from past coding, supplier names and receipts, with low-confidence items held for the bookkeeper.Illustrative · not built yet
Match card transactions to receipts and chase the missing onesPairs each company card transaction with its receipt, lists those without one by cardholder and drafts the reminder for each.Illustrative · not built yet
Review the ledger for miscoding and duplicates before a period closesFinds likely duplicate bills, transactions posted to the wrong account or period, old uncleared items and suppliers recorded twice, each with the proposed correction.Illustrative · not built yet

Workflow templates

Bank reconciliation preparationBefore the month is signed off, your bookkeeper holds one bank reconciliation for one account: every statement line matched to the books or explained, every open item aged, a proof that the two balances agree, and the entries still to make. Nothing is posted until a person approves.Workflow templatePayout reconciliation for an online storeEach month the bookkeeper gets every payout from the store's processors and marketplaces taken apart and tied to the bank: the orders, refunds, chargebacks and fees inside it, each fee checked against the agreed rate, every difference listed with its evidence. A person posts the entries and raises any dispute.Workflow template

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Where to go next

All of finance and accountingEvery area of the function, with workflow templates and examples.Map your team in the PlannerPut this work in your plan, with the roles that do it.

Other areas of finance and accounting

Finance and accounting workflow templates by industry